Making Meetings Magnificent

Making Meetings Magnificent

This three hour, highly interactive session explores how to prepare for, facilitate and participate in meetings so as to make them engaging, productive and professional. The session begins with a reflection on what too often goes wrong with meetings (e.g. no agenda, side conversations, tangents, people checking their phones, no decisions get made, verbal attacks, etc.). The session then examines briefly the cost of poor meetings in both money and the reputation of the meeting leader. Next, a number of practical ideas are presented to use when planning a meeting (e.g. ideal structure of an agenda, how to set ground-rules for meetings, the benefit of a time-keeper, etc.). But most of the program is focused on presenting and practicing the key 12 ‘facilitation skills’ that should be used in all meetings to keep a group on track, ensure full participation, professional/respectful conduct, and make certain that agendas are successfully achieved. Participants fill out a short, fun questionnaire to test their knowledge of key meeting ideas; there is some fun “skill practice” of the facilitation phrases in small groups; and finally participants make personal commitments on how the concepts presented will be used in their meetings going forward. Many participants to this program have stated that it was the most useful training session they had ever attended.

Learning Outcomes:

Participants in this three-hour workshop on Magnificent Meetings will:

1. Reflect on their experiences of lousy meetings
2. Learn the dollar and reputation cost of poor meetings
3. Review briefly some useful ‘mechanics’ to structure/plan a meeting
4. Learn the key 12 facilitation/interactive skills and phrases necessary for facilitating and participating in a magnificent meeting